Virtual Assistant · AI Automation Specialist

Hi, I'm Victoria
Opedemowo Oreoluwa

I streamline operations, automate workflows with AI, and manage projects so businesses can focus on growth. From n8n automations to Airtable CRMs — I bring order to chaos.

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3+Years Exp.
20+Projects
100%Client Satisfaction
Victoria Opedemowo Oreoluwa
Monday.com
n8n
Notion
Airtable
Zapier
Make
Data Entry
VA Support

About Me

I am a results-driven Virtual Assistant & AI Automation Specialist with expertise in operational workflow design, data management, and building smart systems that think, act, and communicate on their own.

My hands-on experience includes managing student enrollment systems, building custom CRMs from scratch, designing AI-powered email automations, and creating guest complaint tracking systems. I leverage tools like Monday.com, n8n, Notion, Airtable, Zapier, and Make to deliver efficient, organized, and scalable solutions.

AI-powered workflow automation (n8n, Zapier, Make)
CRM & database administration (Airtable, HubSpot)
Project management (Monday.com, Notion)
Data entry, spreadsheets & analytics
Calendar, inbox & admin management

What I Do

Tailored solutions to optimize your business operations.

AI Workflow Automation

I design automated workflows using n8n, Zapier, and Make — connecting apps, eliminating repetitive tasks, and adding AI to generate smart outputs.

Project Management

End-to-end project oversight using Monday.com and Notion. From planning to delivery, I keep everything on track.

Data Entry & CRM

Accurate, organized data handling — from building Airtable CRMs to spreadsheet management, VLOOKUP formulas, and database administration.

Virtual Assistance

Comprehensive admin support: email management, scheduling, travel coordination, document preparation, and research.

Featured Projects

Real results from real projects — here's a look at my recent work.

AI Automation

n8n + Monday.com — AI-Powered Client Follow-Ups

Built a smart workflow using n8n that reads through every project on a Monday.com board, identifies clients with approaching deadlines, pulls their names, email addresses, and project titles, feeds the details into an AI model, generates personalized follow-up emails, and sends them via Gmail — with zero hint of automation.

  • AI-generated personalized email copy
  • Zero-touch automated client outreach
  • Deadline-aware smart triggering
n8nMonday.comGmailAI/LLM
Deadline Check
→
Filter Clients
→
AI Compose
→
Send Email
48
Emails Sent / Mo
0s
Manual Effort
No-Code CRM

Airtable Freelance Command Center

Built a custom CRM and Sales Pipeline from scratch using Airtable. Designed to solve revenue fragmentation and poor deal visibility, the system features relational data modeling linking Contacts, Companies, and Opportunities, a Kanban-style pipeline view to track deals from Discovery to Closed-Won, and automated email notifications on deal close.

  • Relational data model — zero duplicate data
  • Real-time pipeline value dashboard
  • Automated Closed-Won email alerts
AirtableNo-CodeCRMAutomation
Discovery
$5K
$3K
Proposal
$12K
Negotiation
$8K
$15K
Closed-Won
$20K
Contact
Company
Stage
Value
Sarah M.
PixelCo
$20K
James T.
Flowbase
Negotiation
$15K
Lena R.
BuildCo
Discovery
$5K
$63K
Pipeline Value
6
Active Deals
Operations Management

Koka Academy — Full Operations Dashboard

Designed and managed a comprehensive operational system on Monday.com for Koka Academy. The integrated dashboard centralized student enrollment tracking, payment management, weekly attendance monitoring with color-coded status badges, curriculum scheduling, and event coordination.

  • Tracked ₦100,150+ in student payments
  • Managed 4+ student cohorts simultaneously
  • Coordinated 3+ guest lectures & workshops
Monday.comData AnalysisCRMEvent Planning
Full-Time
25,050
Full-Time
50,050
Part
Full-Time
25,050
Pending
Full-Time
—
Present
85
Absent
65
Late
88
₦100K+
Revenue Tracked
4+
Cohorts
Spreadsheet & Data Analysis

Coalition Technologies — Advanced Spreadsheet Systems

Completed an intensive spreadsheet challenge as part of a hiring process for Coalition Technologies. Built three distinct workflows: a Dynamic Bid Tracker with VLOOKUP and conditional formatting, a Bike Rental Utilization Log with COUNTIF formulas, and a Project Revenue Pivot Table turning raw data into decision-ready reports.

  • VLOOKUP-powered dynamic bid tracker
  • COUNTIF-based inventory utilization log
  • Pivot Table for revenue analysis by category
Google SheetsVLOOKUPPivot TablesData Validation
Bid ID
Amount
Revenue
Status
#BT-01
$4,500
$12,800
#BT-02
$2,100
$6,300
Lost
#BT-03
$7,800
$22,100
#BT-04
$1,900
$5,400
Lost
#BT-05
$5,200
$15,600
Bike
Status
Count
MTB-01
12
RD-02
Completed
8
HY-03
Available
5
3
Workflows Built
100%
Accuracy
Notion System Design

Hotel Guest Complaints Tracking System

Designed and built a comprehensive guest complaints management system in Notion for a hospitality client. The system tracks complaints by category, assigns priority levels, monitors resolution timelines, and provides a clear overview dashboard for management to identify recurring issues and improve guest satisfaction.

  • Priority-based complaint categorization
  • Resolution timeline tracking & SLA monitoring
  • Management dashboard for trend analysis
NotionDatabase DesignProcess Optimization
Guest
Category
Priority
Status
Room 214
Noise
High
In Progress
Room 508
Cleanliness
Medium
Room 102
AC Issue
High
Open
Room 315
Room Service
Low
87%
Resolved in SLA
24h
Avg Resolution
Complaints This Week
Mon
2 Resolved
Tue
1 Escalated
Wed
3 Resolved
Thu
1 New
Workflow Automation

E-Commerce Multi-Channel Automation

Built end-to-end automated workflows for an e-commerce client using Zapier and Make. Connected their online store to inventory management, order processing, and customer notification systems. Automated email sequences for order confirmations, shipping updates, and review requests — reducing manual tasks by 70%.

  • Saved 15+ hours/week of manual work
  • 5 core business workflows automated
  • Zero-touch order processing pipeline
ZapierMakeGoogle SheetsSlack
New Order
→
Update Sheet
→
Send Email
→
Complete
Shipped
→
Notify
→
Review Req
→
Analytics
342
Tasks Automated
99.8%
Success Rate
15h
Saved / Week
70%
Less Manual Work
Data Entry & Virtual Assistance

Client CRM Build & Administrative Support

Provided comprehensive virtual assistance and data management for a growing consulting firm. Built and populated their CRM from scratch with 500+ client records, managed their executive calendar, handled 100+ daily emails, and created 12 standardized document templates that cut onboarding time by 40%.

  • Built CRM with 500+ client records
  • Managed 100+ emails daily — inbox zero
  • 12 standardized document templates
Google WorkspaceHubSpotCalendlyNotion
Name
Company
Status
Value
A. Johnson
TechStart
$12K
B. Williams
DesignCo
$8K
C. Davis
MarketPro
Lead
$15K
D. Miller
BuildIt
Follow-up
$6K
E. Garcia
ScaleUp
$22K
500+
Records Added
40%
Faster Onboarding
This Week
Mon
Team Standup 9:00
Tue
Client Call 2:00
Wed
Report Due
Thu
Review 11:00
Fri
Planning 3:00
Automation + Data Entry + VA

SaaS Onboarding Pipeline — Full-Stack VA Operations

Managed the complete onboarding pipeline for a SaaS startup — combining virtual assistance, data entry, and automation into one seamless system. Entered 300+ lead records from webinar sign-ups into Airtable, automated welcome email sequences via Zapier, scheduled onboarding calls via Calendly, and provided ongoing admin support including inbox and calendar management.

  • 300+ leads entered & categorized in Airtable
  • Automated 4-step welcome email sequence
  • Managed 50+ onboarding calls / month
AirtableZapierCalendlyGoogle WorkspaceMake
Webinar Lead
→
Airtable Entry
→
Welcome Email
→
Book Call
Lead
Source
Status
Onboard
J. Park
Webinar
Jan 5
M. Ali
Webinar
Scheduled
Jan 8
R. Patel
Referral
New Lead
—
K. Lowe
Webinar
Jan 3
300+
Leads Processed
50+
Calls / Month
1 / 8

Let's Work Together

Ready to streamline your operations, automate your workflows, or get the administrative support you need? Let's connect!